Macworld Masterclass: Keep on top of life with GoTasks

Synchronise your Google Tasks with GoTasks

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  • GoTasksmain Intro
  • GoTasks1 Step 1: Google Sign In
  • GoTasks2 Step 2: Google Sync
  • GoTasks3 Step 3: Organising your list
  • GoTasks4 Step 4: Adding tasks
  • GoTasks5 Step 5: Changing due dates
  • GoTasks6 Step 6: Managing tasks
  • More stories
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Intro

Google Tasks may not be the most sophisticated to-do list program, but for Google users it’s one of the most convenient because it works so well with Gmail.

The free GoTasks app automatically synchronises with Google Tasks, which means you can stay on top of things no matter where you are. For those determined to squeeze every ounce of productivity out of Google Tasks, the app supports multiple Google accounts and multiple lists, though you don’t have to be a power user in order to get the most from GoTasks.

In this tutorial, we’ll explain how to link to a Google account, add tasks, edit them and tick them off.

Vital Info

Device: iPhone/iPod touch/iPad
Difficulty: Beginner
Time required: 10 minutes

What you need

iOS 4.0 or later
GoTasks app (free)

Next »

Next Prev GoTasksmain

Google Tasks may not be the most sophisticated to-do list program, but for Google users it’s one of the most convenient because it works so well with Gmail.

The free GoTasks app automatically synchronises with Google Tasks, which means you can stay on top of things no matter where you are. For those determined to squeeze every ounce of productivity out of Google Tasks, the app supports multiple Google accounts and multiple lists, though you don’t have to be a power user in order to get the most from GoTasks.

In this tutorial, we’ll explain how to link to a Google account, add tasks, edit them and tick them off.

Vital Info

Device: iPhone/iPod touch/iPad
Difficulty: Beginner
Time required: 10 minutes

What you need

iOS 4.0 or later
GoTasks app (free)

 

Step 1: Google Sign In

Download GoTasks from the iTunes Store and then tap to launch. You can just use a local copy, but to get the most from this app you’ll need to synchronise it with your Google account. Tap the Add Google Account button and then Sign In. Enter your Google account name and password, and then tap Sign In.

 

Step 2: Google Sync

On the next screen tap Allow access, so that GoTasks can synchronise with your Google account. Leave all the other settings as they are and tap the Save button. GoTasks will perform a first sync – ours is shown here on the screen as Harold’s list. Tap the name to open the task list.

 

Step 3: Organising your list

Here we’ve got three tasks, one of which is overdue. We’ll start by tapping the cog icon along the bottom to open a ‘Sort by’ button bar. Choose Date to rearrange the list so that tasks appear in the order they’re due to be completed; we find that sorting by date is the best way to organise our tasks.

 

Step 4: Adding tasks

Tap the ‘+’ button at the top right to add a new task. Whenever you do this it will default to that day’s date, but it’s simple to change that. Tap in the details and then Done. To move a task to another day that’s visible in the list, tap and hold the handle on the right and then drag your task into the correct position.

 

Step 5: Changing due dates

At some point, you may need to change an appointment to a different date. To do this, simply tap and hold the task, and then tap the View Details button. From here you can use standard iOS controls to change the date, add a note, an alert, and so on. Click Back once you’ve finished.

 

Step 6: Managing tasks

When a task has been completed, simply tap the box to tick it off, then tap the bin to move it straight off the active list. Use the Search feature to find specific items in large task lists and tap reload to force a sync with Google Tasks. As you can see, GoTasks is a simple but highly effective app.

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