Todo for Mac review

In Todo, lists are a bit like iTunes playlists: there’s an All list that shows all tasks you’ve added to the program, and you can create as many of your own lists as you need. But there are also smart lists: the Starred list shows tasks you’ve flagged with a star, and the Focus list uses limited criteria (that you configure in Todo’s preferences) to display just those tasks you need to focus on. There’s also an Inbox list, which contains tasks you need to process.

Tasks can have due dates and times with optional alerts. You can set priorities (Low, Medium, or High), but you can’t display a single list of all high-priority tasks. Todo lets you add tags and contexts to tasks, and easily view all tasks with a particular tag or context.

You can also create projects – groups of tasks, each with its own checkbox – within a list. Once you complete all the tasks within a project, the project itself is complete. However, you can’t see the tasks in a project unless you expand the project.

For adding tasks, Todo offers a handy Quick Add window. However, you can’t set a context or priority from this window, nor can you add the new task to a particular list – the task gets added to the Inbox, so you need to then switch to Todo to apply any additional information and move the task.

Todo lets you manage and sync your tasks with ease

You can sync lists between Macs, or between Macs and the Todo for iPhone and Todo for iPad apps, via Appigo’s cloud-syncing service, but this costs £12 per year. Todo also supports syncing through the free Toodelodo (which provides a similar service in a less attractive web interface)


Todo’s limitations make it impractical for complex projects. But if your needs are somewhere in between complex project management and simple lists, Todo is a fine program. Its limitations won’t affect most users, though we’d like to see better documentation and customisable font and style options.

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