10 Pages for Mac tips

Build better Pages 5 documents on your Mac with the 10 best tips and tricks for using Apple Pages.

By

  • 1 Remove Snap Guides Remove snap guides
  • 2 Paste and retain formatting Match paste style
  • 3 Chart Formulas Create functions
  • 4 Styles Always use Styles
  • 5 Create Your Own Styles Create custom styles
  • 6 Rotate at Once Rotate multiple objects
  • 7 Group Rotate Group rotate
  • 8 Password Protect Password protection
  • 9 Reduce File Size Reduce file size
  • 10 Advanced Gradient Fill Instagram-style effects
  • More stories
Next Prev

Quickly get rid of snap guides

Pages uses Snap Guides (the yellow lines) to help you line up different elements. These are awesome, because lining up boxes makes everything look better. But sometimes you want to quickly override Snap Guides in Pages. Hold down the Command button when moving an item to temporarily remove the Snap Guides.

See also:

Microsoft Word vs Apple Pages review

Apple Pages for iPad, iPhone review

Pages for Mac review

Next »

Next Prev 1 Remove Snap Guides

Pages uses Snap Guides (the yellow lines) to help you line up different elements. These are awesome, because lining up boxes makes everything look better. But sometimes you want to quickly override Snap Guides in Pages. Hold down the Command button when moving an item to temporarily remove the Snap Guides.

See also:

Microsoft Word vs Apple Pages review

Apple Pages for iPad, iPhone review

Pages for Mac review

 

Paste and match while retaining the Pages style

Cutting and pasting in content from the web is a pain, because it uses the web style by default (which won’t match the style of your Pages theme). Press Shift+Option+Command+V to paste and match the style of the document.

See: Alternatives to Pages

 

Create charts with functions inside Pages

Did you know the charts you add to Pages documents have the power of Numbers? You don’t just have to put information in them, you can use them to create formulas. Add a table by clicking Table and choosing a table style. Enter an equals sign (‘=’) into any box to bring up the Functions sidebar.

See: Microsoft Excel vs Apple Numbers review

 

Always use Styles to keep the Pages theme intact

Instead of formatting text manually, learn to use the Styles menu. Click Format > Text and click on the current style in the top right. It will reveal a drop down menu with all the available styles. The styles change depending on the theme you have picked. Using these will make sure your Pages document stays as good looking as the theme you started out with.

Read next: Pages for Mac tips | Pages for iPad & iPhone tips

 

Create your own custom styles in a Pages document

It’s easy to quickly create a new style. Click on Format and the Text tab and use the Font, Colour and other options to format your text. Now click the Paragraph Styles menu and click the Add (‘+’) icon in the top right. It will create a new style based on your selection.

 

Rotate several objects in Pages at the same time

You can rotate multiple objects at the same time. Command-click several boxes to choose them all. Now click Format > Arrange and use the Rotate tool to rotate all the boxes. This enables you to quickly line up several items on a jaunty angle.

 

Group items to rotate them around a central point

You can also rotate a whole bunch of items around a point in the middle of them all. This is another way to get different boxes to work together. Command-click multiple boxes and click Format > Arrange. Now clic Group before using the Rotate tool to move them around.

 

Add password protection to keep your Pages documents private

You can password protect your Pages files. You used to do this in the Save As window, but now you access the password via File > Set Password. This is great if you want to share a confidential document.

 

Reduce the file size of your Pages documents

When you start adding your own photos and videos to a document the file size will shoot up. This makes it difficult to share the document via email. You can optimise all the images so they still look great, but don’t take up any extra space. Click on File > Reduce File Size and Reduce to shrink the file.

 

Uses Advanced Gradient Fill to create Instagram-style effects

You can give photos a neat visual trick using the Advanced Gradient Fill. Click on Shapes and pick Square. Now use the drag handles to draw the solid block of colour over a photograph. With the shape selected Click on Format > Styles and drag the Opacity slider down to 25%. Now change Fill to Advanced Gradient Fill and use the colour boxes and sliders to change the colour (blues and greens work well).

Note: We may earn a commission when you buy through links on our site, at no extra cost to you. This doesn't affect our editorial independence. Learn more.