Macworld Masterclass: Getting the most from iCloud

We guide you round Apple’s backup and sync service

By

  • icloud photos Intro
  • pic1 Step 1: Getting started
  • pic 2 Step 2: Pick your sync
  • screen 3 Step 3: Allow Find My Mac
  • iCloud5 Step 4: Change the settings
  • iCloud7 Step 5: Mobile access
  • storbackupphoto2 Step 6: Storage & Backup
  • manage storagephoto1 Step 7: Manage your storage
  • step 9 icloud Step 8: Sign into iCloud on the web
  • photo stream Step 9: Use Photo Stream
  • iCloud10 Step 10: Photo Stream at your Mac
  • iCloud11 Step 11: Automatically download iTunes Store content to your Mac
  • storephoto Step 12: Automatically download iTunes Store content to your iOS device
  • icloud8 Step 13: Set up Find My Mac
  • screen 14 Step 14: Find your Mac or iOS device
  • iCloud14 Step 15: Access iWork documents in the iCloud
  • More stories
Next Prev

Intro

iCloud is Apple’s new in-the-cloud data storage and syncing service, available with Mac OS X Lion (you’ll need 10.7.2 or later) and iOS 5. Unlike MobileMe, which iCloud replaces, there’s no cost for this service.

You get a free email address and 5GB of storage to back up the data, documents and Camera Roll on your iOS devices. iCloud also syncs your personal data between your Macs and iOS devices: including contacts, calendars and bookmarks.

The Back to My Mac feature lets you access files remotely, and Find My Mac and Find My iPhone (or iPad) will help you locate your Mac or iOS device if you’ve lost it, and even display a message on your device, lock it or erase it.

Next »

Next Prev icloud photos

iCloud is Apple’s new in-the-cloud data storage and syncing service, available with Mac OS X Lion (you’ll need 10.7.2 or later) and iOS 5. Unlike MobileMe, which iCloud replaces, there’s no cost for this service.

You get a free email address and 5GB of storage to back up the data, documents and Camera Roll on your iOS devices. iCloud also syncs your personal data between your Macs and iOS devices: including contacts, calendars and bookmarks.

The Back to My Mac feature lets you access files remotely, and Find My Mac and Find My iPhone (or iPad) will help you locate your Mac or iOS device if you’ve lost it, and even display a message on your device, lock it or erase it.

 

Step 2 of 16: Step 1: Getting started

To activate your account on your Mac go to iCloud in System Preferences. Sign in with your Apple ID, which you’ll have if you’ve ever bought anything from the iTunes or App Stores. If you don’t have an Apple ID click Create an Apple ID. If you have more than one ID, pick the one associated with your purchases.

 

Step 3 of 16: Step 2: Pick your sync

iCloud asks if you would like to sync contacts, calendars and Safari bookmarks on your Mac and iOS devices, and use Find My Mac to locate a lost Mac. You could opt not to upload your contacts to the cloud if you were concerned about security, but if you want to use these services click Next.

 

Step 4 of 16: Step 3: Allow Find My Mac

If you want to enable Find My Mac you you need to let Apple know you are happy for it to broadcast your location by selecting Allow. You will need to make various changes in settings to enable your Mac to do this. More on that later. 

 

Step 5 of 16: Step 4: Change the settings

By default, iCloud activates Contacts, Calendars, Bookmarks and Documents & Data. If you want to use other features, you need to activate them here. The bar at the bottom shows how much backup space you have available.

 

Step 6 of 16: Step 5: Mobile access

To sign into iCloud from an iOS device, tap on Settings > iCloud and enter your Apple ID and password. You’ll then see a list of different categories, which you turn on or off. Choose which ones you want synced to your device as you did with your Mac. For example, you may decide you don’t want every photo you take with your iPad to appear on your iPhone. If so, don’t select Photo Stream. You could also choose to sync your email to all your devices, but only sync calendars to your iPhone (handy if you don’t want your kids deleting important meetings from your Calendar).

 

Step 7 of 16: Step 6: Storage & Backup

At the bottom of the iCloud screen on your iOS device you’ll see a tab for Storage & Backup. Here is where you can choose to back up your iOS device to the cloud, including Camera Roll, documents and settings. After the first backup (which may take some time) backups happen automatically when your device is on a WiFi network. Your phone may be 64GB but your backup will probably take less space than the 5GB storage you get for free as it’s just data associated with apps, and details of your iTunes purchases, rather than the apps and music themselves.

 

Step 8 of 16: Step 7: Manage your storage

You can see how much of your free 5GB of storage you are using by tapping on iCloud > Storage & Backup > Manage Storage. If you want to claw back a bit more space by changing what apps you are backing up, do so by tapping on the tab for your iPhone or iPad and turn off the slides beside any of the apps whose associated data you wouldn’t mind losing. You can also see how much space your backed up email is taking up. Finally, if you need to, you can buy more storage from Apple. 10GB will cost you £14 a year, 20GB is £28 a year, and 50GB is £70 a year.

 

Step 9 of 16: Step 8: Sign into iCloud on the web

If you don’t have access to your Mac or iOS device, you can access your Mail, Contacts, Calendar, Find My iPhone and iWork documents through iCloud’s web interface. Any changes you make will sync up with your devices. Go to www.icloud.com and log in.

 

Step 10 of 16: Step 9: Use Photo Stream

Turn on Photo Stream on your iOS device (Settings > iCloud) and all the photos you take will get sent to the cloud to sync with your Mac and other devices. If your Photo Stream gets filled up with screen shots of train timetables taken on your iPhone, or raucous nights out, you can clear your whole Photo Stream at www.icloud.com (select Account > Reset Photo Stream). Unfortunately you can’t delete individual Photo Stream photos, although they will disappear for good after 30 days or once you have reached the 1,000 capacity permitted by Apple.

 

Step 11 of 16: Step 10: Photo Stream at your Mac

You can also set up Photo Stream in iPhoto ‘11 or Aperture 3 and sync newly imported photos from your camera to your iOS devices. If you want to see your Photo Stream on your Mac select System Preferences > Photo Stream. 

 

Step 12 of 16: Step 11: Automatically download iTunes Store content to your Mac

Thanks to iCloud you can download your iTunes Store purchases on all your devices. Go to iTunes’ preferences, click Store, and select the items you want to download automatically. If you buy a song or app on your iPhone, it will also appear on your Mac.

 

Step 13 of 16: Step 12: Automatically download iTunes Store content to your iOS device

You can also set your iOS device to automatically download iTunes Store content that you’ve purchased on your Mac, or on another iOS device. On your iOS device, go to Settings > Store, and move the sliders for the content you want to get automatically on that device. You can also choose whether you want to have downloads happen over your mobile network, but be warned that you may eat into your data plan. In our experience tracks bought at the iTunes Store didn’t appear on our Mac and iOS devices immediately, but they did within a few hours.

 

Step 14 of 16: Step 13: Set up Find My Mac

Apple now offers a Find My iPhone style service for your Mac. To set it up go to System Preferences > Security & Privacy > Privacy, and check Enable Location Services. Next, go to the Energy Saver pane and check Wake for Network Access, or Wake for Wi-Fi Network Access.

 

Step 15 of 16: Step 14: Find your Mac or iOS device

You can find a lost device easily. Go to www.icloud.com and click on Find My iPhone. You’ll see a list of your devices (Macs included). Click on one of them to locate it. You can make the device play a sound or display a message, lock it remotely, or wipe it.

 

Step 16 of 16: Step 15: Access iWork documents in the iCloud

Keynote, Pages and Numbers documents sync automatically with your iOS devices, but getting them onto your Mac involves a few more steps. You can download an iWork document from www.icloud.com and use iWork or Microsoft Office to update it on your Mac, and then upload it again.

Elsewhere on IDG sites
AMD Radeon Adrenalin release date, new features, compatible graphics cards

AMD Radeon Adrenalin release date, new features, compatible graphics cards

8 brilliant character artists speaking at Pictoplasma 2018

8 brilliant character artists speaking at Pictoplasma 2018

iMac Pro release date, UK price & specs

iMac Pro release date, UK price & specs

Football : comment regarder la Ligue 1 en direct ?

Football : comment regarder la Ligue 1 en direct ?