DayLite Personal Edition, DayLite Business Edition
IntroductionSince the demise of Symantec’s Act for Mac, there’s been a dearth of Mac-compatible applications for managing sales relationships. Sure, you can use Microsoft Entourage to store contacts and schedule meetings, but if you need a history of client-related meetings, notes, email messages, and letters, or if you want to track actual and potential sales for a particular deal, you’ve been out of luck.
Marketcircle’s DayLite places the Mac firmly back into the hands of businessmen who want to track detailed information about their clients. DayLite – which runs only in OS X – comes in two flavours: a Personal Edition and a server-based Business Edition. Both will keep you organized and productive. And even though the Business Edition is difficult to set up and is missing some key management features, it definitely has the potential to be the cornerstone of your sales operation.
Both editions of DayLite offer fare typical of any personal information manager (PIM): an address book, a calendar, and a task list. If DayLite’s standard address-book fields – name, and so forth – don’t suit your specific needs, you can customize the program in an infinite number of ways, creating as many new fields as needed.
DayLite will import contact data from programs such as Microsoft Entourage, Act 2.8, and Now Contact, and it accepts exported Palm data. We imported Entourage data in a matter of seconds, without a hitch. But if you’re always on-the-go, you’ll be disappointed that you can’t currently sync DayLite contacts and calendars with your Palm-based handheld – Marketcircle says that this feature will be available once Apple’s iSync leaves the beta cycle. Interestingly, you can sync DayLite contacts with Apple’s iPod, but it’s not possible to sync calendar information with either your Palm or your iPod.
The program makes a quantum leap when it comes to managing client relationships and tracking deals. It provides two helpful features: Opportunities and Projects. The Opportunities feature gives a complete overview of pending sales deals and allows you to track the progress of each one – from your first meeting with a customer to the point where you finally close the deal. The Opportunities window lets you select the type of sale being pitched from a customizable menu, and then select how many units of a product are expected to sell and at what price. DayLite also provides menus indicating where you are in the sales process, when you expect to close the deal, and what you think the probability of actually closing it is. Meanwhile, DayLite tracks every letter and email message sent regarding a particular deal, as well as all pending appointments related to the deal.
Once you close a sale, the Projects feature helps you organize the tasks necessary to bring the sale to completion. Whether you need to write and publish ad copy for a client or order and deliver 10,000 widgets, Projects allows you to organize and view the tasks associated with a specific client in an outline format that makes it easy to see where you stand. In terms of functionality and appearance, the Business Edition is exactly the same as the Personal Edition. But in terms of setup and user management, it’s not fully mature. The job of setting up the Business Edition on a stand-alone server with a static IP address was a bear, mostly due to unclear information on how to create the main database, connect the client machines to the server, and set up new users.
User management is dodgy. You can’t give a user administrative capabilities, and there’s no group function for creating a sales group, creating an administrative group, or providing permissions from the administrative level. You also can’t delete users. Moreover, the Business Edition doesn’t offer the ability to create shared calendar items that other users can view.
Fortunately, the Business Edition includes a powerful “offline” database capability that allows you to change the database without being connected to the server. Once you reconnect, you can synchronize the changes made on the server, bringing both machines up-to-speed. Unfortunately, figuring out how to use this feature isn’t easy.