Acrobat 9 Pro review
Adobe’s Acrobat 8 Professional, saw major leaps forward in nearly every function and feature of the PDF creator. Adobe Acrobat 9 Pro (not Professional, just Pro) is a smaller update with a narrower focus. There are no major improvements for creating and distributing basic or even signed or certified PDF documents, nor will design and print industry workers discover anything added or significantly improved for them. Minor to moderate improvements and enhancements abound for all, but Acrobat 9 is aimed primarily at streamlining document collaboration and review, with the goal of easing forms creation and distribution running a close second. Business workgroups producing PDF files for review or data collection will definitely want to consider Acrobat 9.
The new version of Acrobat should be easy for anyone, even those with no Acrobat experience, to use out of the box. Already using Acrobat 8? You’ll be proficient in Acrobat 9 with almost no learning curve. Menus and toolbars are largely the same, though thankfully tidied up a bit. It has the same love-it-or-hate-it user interface, with large, colourful toolbar buttons that are reminiscent of Microsoft Word’s. Acrobat’s performance is improved over the previous version, with the application launching in about half the time. Most common tasks are accessible from the main toolbar via drop-down menus. For instance, the Create menu includes commands to create PDFs from a file, scanner, web page, the clipboard contents, or by combining multiple PDFs into one.
Adobe has struggled for years to promote PDF forms as a viable alternative to HTML forms. Anyone could create a form in previous versions of Acrobat; in Acrobat 9, creating and editing forms is even easier. A new Forms Editing mode replaces the Forms toolbar with a dedicated, streamlined workspace strictly for building and editing forms. Acrobat 9 also offers improved field recognition and auto-creation, and the ability to preview a form before finalising it.
Regardless of how easy it was to create forms, the post-creation tasks were what hindered widespread adoption. Collecting respondent data usually meant receiving results one at a time as email attachments. Saving those attachments and aggregating them into a database or database-ready format was tedious. Connecting PDF forms to an automated data collection process required server software often too technical or too pricey for small- to mid-sized businesses. With Acrobat 9, Adobe gets it right, throwing wide the gates of data collection and opening PDF forms to everyone.
Released concurrently with Acrobat 9 is Acrobat.com, a groupware website (now in beta) enabling anyone with a free Adobe ID to create, store, share, and collaborate on PDF files and other documents. Using the Distribute Form wizard inside Acrobat 9, you can upload a form to Acrobat.com; a link to its online location will be distributed to your email contacts without you ever needing to leave the application. Invited respondents complete and submit the form online, and then Acrobat.com transmits the data back to the creator’s computer, where the Acrobat 9 application automatically collects the data – no hassle, no fuss, no pestering IT.
Add to the mix the new Forms Wizard, which offers a guided tour through the creation, distribution, and tracking of PDF forms, and Acrobat 9 is poised to finally catapult PDF forms into widespread adoption.
Unfortunately, LiveCycle Designer, the powerhouse visual forms design and scripting application that ships bundled with the Windows version of Acrobat, still hasn’t made it over to the Mac with Acrobat 9.
Even without the page layout-like convenience Designer offers for rapidly creating and deploying visually rich, dynamic, and intelligent forms, Acrobat 9 itself is a capable PDF form designer for the Mac. Those who need the more robust features of LiveCycle Designer will need to pick up a copy of Acrobat 9 for Windows to run via Boot Camp.
Acrobat 8 introduced PDF Packages, multiple documents collected into a single, PDF-based archive for easy distribution. Not surprisingly, hardly anyone used the feature. With native support for Zip archives in OS X and Windows, why bother? Not easily discouraged, Adobe kept PDF Package in Acrobat 9, redubbed it PDF Portfolio, and made it useful and, dare we say, cool.
That still doesn’t offer a reason why you would opt to collect and send a group of files as a Portfolio instead of a simpler, faster-to-create Zip archive. Presentation is one reason that comes immediately to mind.
Think of a Portfolio as a presentation folder comprising different types of documents. Imagine a quarterly report, for instance. Instead of converting all the charts, tables, slideshows, and other documents to a single PDF, Acrobat 9 can combine them into a Portfolio, which acts like a single file, but is really a container holding the original Excel, PowerPoint, and other files. All the documents are presented in a cohesive, graphically rich environment, but each can be opened individually in its native application. Meanwhile, the entire package can kick off with a video address by the CEO, also embedded in the document as the portfolio’s cover or welcome page.
A Portfolio can present documents as thumbnails in a grid, list items on a bac kground image, a row of sliding monoliths, or as tiles in a horizontal carousel. Choose from one of the 16 colour schemes or create your own and add a welcome page with text, images and even Flash movies and video. Throw in a branded header of plain or structured text, a logo or background image on each thumbnail, list item, monolith, or tile, and in just a few clicks you have a slick, professional-looking file presentation and distribution package. Start to finish, Portfolio can create a high-quality document distribution system for posting on the company intranet or the web, or even for burning onto a CD or DVD, with far less time and effort than required by Adobe Flash, Encore DVD or other graphical interface or front-end creation programs. Even better, because Portfolios are PDF files, recipients don’t need the full version of Acrobat but can open them in Adobe Reader 9.
We’d really like to have seen transitions added to the Portfolio so that, when viewing documents in the slideshow-like Preview mode, documents could fade, wipe, dissolve, or otherwise transition between one another. Enabling a full-screen view would have also been a nice touch. Despite this, Portfolio is impressive.
Other than the enhanced collaboration (and tandem viewing) features, which could be useful to anyone who collaborates with team members, clients or vendors, print design and production personnel will find little reason to upgrade to Acrobat 9 (for £170.38). Remapping one spot colour to another and controlling the transparency blend space are two new features that are extremely useful – so useful, in fact, that most prepress workflows already enjoy those abilities within their preflighting solutions. Worth a glance is support for PDF/X-4, the latest standard for structured PDFs moving through automated print production systems. Initially included in Acrobat 8 as a draft specification, the finalised PDF/X-4 standard is a part of Acrobat 9.
For creatives working in multimedia, Acrobat 9 offers improved video and audio embedding thanks to the now fully integrated Flash player. New editing and commenting tools also make multimedia content just like any other objects, complete with the ability to insert new Flash content and to add comments to specific points on the timeline of a Flash movie.
Thanks almost exclusively to its integration with Acrobat.com, Acrobat 9 Pro boasts impressive improvements for specific users. Workgroups will benefit from the easy document distribution and sharing, and anyone who works with forms will be excited by the streamlined form creation, distribution, and data collection. PDF Portfolios are also a compelling upgrade incentive to marketing, sales, and other professionals looking for a fast, easy way to build document-distribution packages with personality.
Anyone just getting into PDF creation or using Acrobat 7 or earlier should think seriously about picking up Acrobat 9. Unless a new feature fills a specific need, though, users of Acrobat 8 can afford to skip this version. Creative professionals can certainly wait until Creative Suite 4 is released, which will include Acrobat 9 Pro.