Kerio review: streamlined, remotely hosted, team management tool proves that taking Workspace into the cloud was the exact right choice.

Less than a year ago that we reviewed Kerio Workspace 2 - a collaborative, networked tool for team projects. Now we’re looking at its replacement Kerio Although there are lots of similarities between the old and new products, there’s more than just a new name. There has also been a significant change of business model.

Kerio Workspace was networked software you installed on your LAN. Kerio is software-as-service, remotely hosted and paid for by subscription. The two share much of the same DNA, but has had a head to toe redesign for its debut as a subscription service, with flat design replacing the beveled, chrome styling of Workspace.

The same metaphors are present too. You can create Spaces and Pages in Spaces are like a site; a place where you put a collection of content. A Space could be something you use to add separate departments or permanent teams - or it could be used for a big project. 

Pages are the core objects in Using simple content management tools, you can very quickly add Components to a page to chart a project in progress. They can be text files, images, links, video and other media objects. They can also be to-do lists, calendar objects and HTML mash-ups. Crucially, you can collaborate on and edit many of these Components right there, in the page. 

All Pages and Spaces can be accessed through a sidebar labeled “News Feed”. Introduced in Kerio Workspace, this feature now feels more integrated and lean. On the opposite side of the screen, you can leave comments for team members - in real time if you’re both online 

The change in name and design streamlines the key metaphor in’s workflow. The emphasis is taken away from Spaces - which imply a virtual place with lots of collaborators - to Pages. The Page becomes a central repository for a work in process. It’s a living record of a project unfolding. 

Some fans of Kerio Workspace are disappointed that the old software has been discontinued. Particularly developers who were reselling the tools to clients. But is, undoubtedly, a more commercial and streamlined option. 


Kerio has appeal to small businesses and individuals who used Workspace before but, it’s far more accessible to newcomers, with its much reduced learning curve. is, finally, cheaper to run than its predecessor. It’s free to try, so if you’re managing team projects, take a look.

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